Robotic Process Administration (RPA) Will Transform Your Business

What is RPA?

Robotic process automation, or RPA (robotic process automation), is an emerging technology based on the notion of software robots or artificial intelligence.

RPA is a software or service that allows you to perform a complex work based on rules automatically in any application or website, usually in the same way as a human being. The RPA is usually composed of a set of software, a virtual infrastructure and a methodology for designing, implementing and executing automation.

For Early Motion It is vitally important to review and optimize the processes that will be automated.
But before continuing it is necessary to make a previous reflection to know the suitability of starting a project RPA.

What can RPA do?

RPA is best suited to repetitive, structured, and rule-driven tasks. In illustrative way we show a series of tasks that are susceptible in the first instance to be automated:

Tasks such as:

  • Search for records.
  • Filling out forms with the information already archived.
  • Create, update, and delete records.
  • Produce reports with a fixed structure and updated data at the moment.
  • Perform calculations.
  • Archive complete transaction logs.

Use applications like people, including tasks like:

  • Login and Logout.
  • Push buttons.
  • Operate drop-down menus.
  • Data collection.
  • Enter and extract data.
  • Manipulate and format data
  • Trigger notifications and emails

Use systems such as:

  • Windows
  • Business management Software, such as SAP, Siebel or Peoplesoft.
  • Web-based (HTML)
  • Database (DB2, Oracle, SQL Server)
  • Macros
  • 1000s of desktop applications

Benefits of RPA

The benefits of robotic process automation are:

Cost reduction: manual and repetitive tasks are carried out by the RPA software for a fraction of the current cost.
Higher quality of service: The RPA brings with it fewer errors and this leads to better service.

Higher speed: Many of the processes can be completed more quickly, due to the reduction in time.
Greater agility: the ability to adapt to new or changing process rules is increased.

Increased compliance: processes are configured to operate in accordance with existing standards and standards.
Process efficiency is improved through digitalization and data auditing.

Employee’s best experience: Workers will stop doing manual work very repetitive and of little value to be able to devote themselves to tasks of greater added value.

How to choose the best tool?

At Early Motion we do not marry any of the RPA tools that are currently on the market. We work with all of them because we don’t have to tie our customers to a specific automation solution.

Selecting a RPA tool that fits your business needs is essential to maximize the aforementioned benefits.

There are many factors such as integration, usability and security that will determine that a tool adapts to the needs of your business.

Here are the 8 most important criteria when considering the ideal RPA tool for our business:

Architecture: It is necessary to know how a tool is structured because it has great implications to determine its best conditions of use. Architecture can provide the ability to create complex designs efficiently and effectively.

Usability: The ease of use is the cornerstone of almost every application and also in the case of automation, as it can play an important role in accelerating the development of internal capacities.

Integration: One of the key aspects of the RPA is the ability to integrate with different systems and technologies to interact with. Its solidity of integration can lead to more robust, fast and effective automations.

Handling Exceptions: The ability to robustly handle business and technological exceptions within the tool, and refer to experts requiring trial or manual activity, is an essential component of RPA. With a solid exception management, orchestrating automation with human activity can generate confidence and not provoke friction.

Security: The deployment of the RPA almost always means that sensitive data will be treated. This causes security measures to be an essential part of a set of automation tools that cannot be underestimated.

Feature settings: All RPA applications feature specific features designed to accelerate and simplify the editing and configuration process. This allows for more efficient implementation of automation.

Implementation features: Once the settings and tests have been performed, deployment is the next major task. Deployment features include functions for distributing cross-machine versions, handling environment-specific variables, and providing security controls to deploy in a production environment.

Support and documentation: Having a strong link RPA solution providers can help in the entire automation process. There are important RPA software that provides information and allows you to be part of developer communities and users that are very useful for sharing best practices.